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Resume Screening Tips Every Recruiter Should Know

January 13, 2024

Screening resumes is the first step in finding the right candidate for a job. It involves carefully evaluating each application to determine if the candidate meets the qualifications and requirements specified in the job description. It’s a determining factor for whether or not the organization will effectively and efficiently hire a good fit for the position over the large group of candidates that applied and sorted through.

In this article, we will provide you with valuable tips and techniques to effectively screen resumes and enhance your recruitment process. We also listed some of the most widely used screening tools that recruiters from different industries are now using to help make their resume screening process more efficient.

What is Resume Screening?

Resume screening is the initial step in the recruitment process, where recruiters review and evaluate job applications and resumes to have an initial idea of who the most qualified candidates are for a job opening. It’s a crucial process that helps in shortlisting candidates based on their qualifications, skills, and experience.

The goal of resume screening is to identify the best-suited candidates who meet the requirements of the job while eliminating those who do not possess the necessary qualifications.

How to Effectively Do the Resume Screening Process

Screening resumes effectively is essential for identifying the most suitable candidates for a job opening. Here are some strategies to ensure an efficient and thorough resume screening process:

A list summarizing tips on how to effectively do the resume screening process.

Create a Job Description that Describes the Job Accurately

Before you can effectively screen resumes, it is essential to have a well-written and accurate job description. A job description should clearly define the roles, responsibilities, and qualifications required for the position.

A comprehensive job description in your job posting will help you attract candidates who are genuinely interested and qualified for the role and can help immediately deter unqualified applicants who may increase the volume of applicants and further contribute to the time-consuming task of resume screening.

Choose the Screening Keywords Carefully

Keywords play a vital role in the resume screening process. They help you quickly identify resumes that match the job requirements. When selecting screening keywords, focus on the essential skills, qualifications, and experience needed for the position.

For example, if you’re hiring a registered nurse, you may consider looking for keywords like “medication administration” and “wound care” for their clinical skills and “compassionate care” for their soft skills. Be cautious not to include too many keywords, as it could lead to false positives and eliminate potentially suitable candidates.

Discard Applications With Incomplete Information Provided

Incomplete resumes or applications can be a red flag for recruiters. Applicants who fail to provide essential details may not be serious about the job or may lack attention to detail. To streamline the screening process, consider discarding applications that lack crucial information, such as contact details, work experience, or education history. Focusing on complete and comprehensive resumes will save you time and enable you to assess candidates more efficiently.

Consider Investing in Job Screening Tools

In today’s digital age, there are numerous job screening tools available that can streamline and automate the resume screening process. These tools can save you time and effort by automatically filtering and ranking resumes based on predefined criteria.

Select the Candidates Based on Specific Criteria

After filtering out resumes that meet the basic requirements, it’s time to delve deeper into the qualifications and skills of the candidates. Here are some of the criteria you should consider when selecting candidates:

Based on Qualifications Specified in the Job Description

Compare the qualifications listed in the job description with the candidate’s resume. Look for relevant degrees, certifications, or any other specific requirements mentioned. Candidates who possess the necessary qualifications are more likely to succeed in the role.

Based on Relevant and Useful Skill Set

Evaluate the candidate’s skill set and assess whether their skills align with the job requirements. Look for specific skills that are critical for success in the position. For example, if you’re hiring a personal support worker, you may consider a candidate to be a right fit if they listed skills necessary to perform PSW duties like medical knowledge and mobility and machinery operation.

Based on Customization of Resume to the Job

Candidates who have taken the time to tailor their resumes to the job are often more dedicated and interested in the position. Look for resumes that demonstrate a genuine understanding of the job requirements and showcase how the candidate’s skills and experience align with the role.

Verify the Accuracy of the Candidate’s Provided Information

Once you have created a shortlist of the qualified candidates you’re considering for the position, it’s crucial to verify the accuracy of the personal information and other things provided in the candidate’s resume before proceeding to the interview process.

Conduct thorough background checks, do reference checks, and verify educational qualifications and the listed history of professional experience. This step ensures that the candidates have been transparent and honest throughout the application process.

Popular Resume Screening Tools Available

Using resume screening tools has proven to have many benefits over traditional and manual resume screening, which include automating time-consuming tasks like sorting and evaluating a large number of candidates’ resumes. This, in turn, helps minimize the impact of human biases, ensures a standardized evaluation process, and helps human resources focus on more strategic and value-added activities, such as engaging with top candidates and building employer branding.

Several resume screening tools are already available in the market and are now commonly being used by other recruiting teams to streamline their resume screening process. Let’s explore some of the most popular ones:

A list summarizing the popular resume screening tools available.

Artificial Intelligence-Driven Tools to Pull Public Data

AI software that can be used to pull public data for resume screening provides automation in gathering public data about candidates from various online sources. These tools analyze social media profiles, online portfolios, and other public information to provide insights into a candidate’s professional background, skills, and interests. Leveraging such tools can help you gain a more comprehensive understanding of the candidate beyond their resume.

One good example of AI software specifically used for resume screening is Ideal. It offers several valuable features that make it a powerful tool for modern recruitment processes, including screening and shortlisting thousands of candidates in real-time with high accuracy, enabling organizations to manage large applicant pools efficiently. It also continuously learns and improves based on recruiter feedback, ensuring that it evolves to find the best fit for specific roles and organizations over time.

Resume-Parsing Tools

Resume-parsing tools automate the extraction and organization of data from resumes. These tools save time by automatically populating candidate information into predefined fields, making it easier to compare and evaluate resumes. Resume parsing tools can handle multiple file formats and extract data accurately, eliminating the need for manual data entry.

One example of a good resume-parsing tool is Sovren. Sovren, now part of Textkernel, offers a comprehensive resume parsing solution that enhances the resume screening process in several ways, including high parsing accuracy and efficient extraction of data from resumes, enabling recruiters to swiftly filter, search, rank, and match candidates with precision and ease.

Its resume parsing software significantly contributes to enhancing the resume screening process by providing accurate, efficient, and customizable solutions, ultimately empowering talent acquisition teams to work smarter and find the right talent for every job posting.

Semantic Search and Matching Tools

Semantic search and matching tools use advanced algorithms to analyze resumes and job descriptions to identify the most relevant candidates. These tools go beyond keyword matching and consider the context and meaning of the text. They help you find candidates who may not have used the exact keywords you specified but possess the necessary skills and experience.

One of the semantic search and matching tools commonly used for recruiters is Tracker. Its semantic search and matching feature contributes to efficient resume screening, relationship building, workflow management, and overall ROI improvement for recruitment and staffing firms.

Applicant Tracking System

An ATS software is designed to streamline the recruitment process by managing job postings, receiving and sorting resumes, and facilitating communication with candidates. These systems help employers track applicants throughout the hiring process and manage candidate data.

Some of its features related to resume screening include automated resume parsing, where it extracts relevant information from resumes, such as work experience, education, and skills, customized screening criteria, and keyword-based filtering.

One example of a traditional applicant tracking system widely used for resume screening is Oracle Talent Management. It stands out as a robust traditional ATS software due to its diverse set of features, integration capabilities, advanced functionalities, and industry recognition, making it an attractive choice for organizations seeking efficient and effective talent acquisition and management solutions.

Find your ideal candidate more efficiently with Caring Support.

Efficient Hiring Process at Caring Support

Resume screening is a critical step in the recruitment process, serving as a means to efficiently identify and shortlist candidates who best match the requirements of a job opening. Following some of the best practices and incorporating the use of job screening tools not only saves time and effort in the recruiting process but also improves the quality of hires, as it increases the chances of finding and hiring the top talents who are the best fit for the position you’re hiring for.

At Caring Support, we help healthcare organizations find candidates who are a great fit for their healthcare job postings by providing several features that allow them to evaluate a candidate’s resume to look for their preferred qualifications while also engaging with these candidates and forming meaningful connections with them. We also help in recruitment and outreach efforts for a more efficient hiring process.

Contact us today to learn more about the benefits of our healthcare-focused intuitive platform.

About The Author
Cam Adajar
Content Writer

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